There is no specific way to get an import permit or other official document translated for phytosanitary certification. You may choose to contract with a translation service or have someone you know translate it for you. Whichever method you use to translate the document; you are responsible for the accuracy of the translation. We cannot translate any documents for you and the MDA does not take responsibility for any certificate errors that may result from incorrect translations. Again, it is very important to ensure the ENTIRE document is translated not just sections with additional declarations listed. Other portions of the permit will include expirations dates, modes of transport, and allowed points of entry into the country.
There is no specific way to get an import permit or other official document translated for phytosanitary certification. You may choose to contract with a translation service or have someone you know translate it for you. Whichever method you use to translate the document; you are responsible for the accuracy of the translation. We cannot translate any documents for you and the MDA does not take responsibility for any certificate errors that may result from incorrect translations. Again, it is very important to ensure the ENTIRE document is translated not just sections with additional declarations listed. Other portions of the permit will include expirations dates, modes of transport, and allowed points of entry into the country.
There is no specific way to get an import permit or other official document translated for phytosanitary certification. You may choose to contract with a translation service or have someone you know translate it for you. Whichever method you use to translate the document; you are responsible for the accuracy of the translation. We cannot translate any documents for you and the MDA does not take responsibility for any certificate errors that may result from incorrect translations. Again, it is very important to ensure the ENTIRE document is translated not just sections with additional declarations listed. Other portions of the permit will include expirations dates, modes of transport, and allowed points of entry into the country.
We will review the import conditions and let you know if an import permit is essential to the certification process. There are times we can issue a certificate without reviewing an import permit even though one is required by the destination country. We will inform you of this situation, explain the possible problems you may encounter when your customer has not provided a copy of their import permit, and the options you have.
There are also countries with complex or strict import requirements. In these situations the USDA instructs us NOT to write the phytosanitary certificate until we review an import permit. In these situations we cannot issue a certificate until you present a valid import permit and any necessary English translations.
We will review the import conditions and let you know if an import permit is essential to the certification process. There are times we can issue a certificate without reviewing an import permit even though one is required by the destination country. We will inform you of this situation, explain the possible problems you may encounter when your customer has not provided a copy of their import permit, and the options you have.
There are also countries with complex or strict import requirements. In these situations the USDA instructs us NOT to write the phytosanitary certificate until we review an import permit. In these situations we cannot issue a certificate until you present a valid import permit and any necessary English translations.
We will review the import conditions and let you know if an import permit is essential to the certification process. There are times we can issue a certificate without reviewing an import permit even though one is required by the destination country. We will inform you of this situation, explain the possible problems you may encounter when your customer has not provided a copy of their import permit, and the options you have.
There are also countries with complex or strict import requirements. In these situations the USDA instructs us NOT to write the phytosanitary certificate until we review an import permit. In these situations we cannot issue a certificate until you present a valid import permit and any necessary English translations.
Only if you had an official inspection completed prior to departure and within the destination country’s inspection time limits. The official inspection needs to have been completed by a state agriculture department, the USDA, or a federally licensed firm. If you are shipping grain, and a federally licensed firm did the inspection, they would have issued a form 921-2, Insects in Grain report which we would use to issue your phytosanitary certificate.
Only if you had an official inspection completed prior to departure and within the destination country’s inspection time limits. The official inspection needs to have been completed by a state agriculture department, the USDA, or a federally licensed firm. If you are shipping grain, and a federally licensed firm did the inspection, they would have issued a form 921-2, Insects in Grain report which we would use to issue your phytosanitary certificate.
Certification is typically not possible after a shipment has left the United States.
To avoid delays, added costs, or destruction of your shipment, it is imperative that you:
- Know your destination country and its import requirements.
- Contact us to determine phytosanitary requirements before the shipment leaves the United States—ideally before it leaves Minnesota.
If Your Shipment Has Already Left the U.S.
Your options may be limited. However, you may consider the following:
- Divert the shipment to a country that does not require a phytosanitary certificate.
- Return the shipment to the United States for official sampling and, if eligible, reshipment.
- Petition the USDA to allow certification based on:
- Your special circumstances, and
- Retained samples from the original shipment.
- Allow the shipment to proceed without certification.
This option may result in destruction of your commodity, depending on decisions made by regulatory officials at the destination.
Certification is typically not possible after a shipment has left the United States.
To avoid delays, added costs, or destruction of your shipment, it is imperative that you:
- Know your destination country and its import requirements.
- Contact us to determine phytosanitary requirements before the shipment leaves the United States—ideally before it leaves Minnesota.
If Your Shipment Has Already Left the U.S.
Your options may be limited. However, you may consider the following:
- Divert the shipment to a country that does not require a phytosanitary certificate.
- Return the shipment to the United States for official sampling and, if eligible, reshipment.
- Petition the USDA to allow certification based on:
- Your special circumstances, and
- Retained samples from the original shipment.
- Allow the shipment to proceed without certification.
This option may result in destruction of your commodity, depending on decisions made by regulatory officials at the destination.
