Requirements, guidelines and key information for Dealer Agricultural Pesticide Sales Reporting & Invoicing. A web based reporting application supported by the MDA.
Important Requirements & Guidelines to Keep in Mind
Pesticide Dealer Licensing
- A pesticide dealer license is required to offer for sale or sell agricultural, bulk, and restricted use pesticides.
- A dealer license is valid for one year. Dealer licenses expire on January 31st.
- Dealer license renewal forms are mailed annually in early December .
- Dealers can annually renew and pay for their license using the Web Application or renew by mail and pay renewal fees by check. Licenses are not transferable. Application fees are nonrefundable.
- License renewal forms and payments must be received by the MDA and applied to your dealer license by the January 31st deadline to avoid a $75 late fee. Renewals by mail are approved in the order they are received and can require up to 3 weeks to process.
- Paid license renewals are held at the MDA until you complete and certify your annual agricultural pesticides sales report and sales fees payments are received by the MDA. The license is mailed to your company.
- Persons are licensed only when they have an MDA pesticide dealer license identification card in their possession, either the card or electronic facsimile.
Agricultural Pesticide Invoice and Sales Reporting Requirements
- Dealers must collect fees and properly invoice sales of agricultural pesticides sold to end-use customers in Minnesota. The current Gross Sales rate is 0.55%. The current ACRRA rate can be found in the ACRRA Surcharge Table.
- To meet requirements of Minnesota Pesticide Control Law, end-user customer invoices must show Minnesota Gross Sales fee rate assessed, and the calculated amount of fees paid on agricultural pesticides sales.
- Outstate use sales; agricultural pesticide wholesale sales (sales to a licensed pesticide dealer or distributor); non-agricultural pesticides; or other products or services are exempt from fee assessment.
- By January 31st, dealers must complete an annual Agricultural Pesticide Sales Report for the previous year’s sales of all agricultural pesticides.
- Assessed Minnesota Gross Sales Fees and ACRRA Surcharge payments due to the MDA from sales reporting must be received and processed into your dealer license on or before January 31st. Allow time for US mail and the MDA processing.
- All agricultural pesticide sales reports are submitted through an MDA online sales reporting application. Detailed instructions for online reporting can be found at How to File an Agricultural Pesticide Sales Report.
- If you do not have agricultural pesticide sales during the year, you must access the online sales reporting application and certify a “No Sales” report.
- Agricultural pesticide sales reports and fee payments received after the January 31st deadline will be reviewed for enforcement and may be issued late penalty fees. This will also delay your dealer license from being released.
Preparing a Sales Spreadsheet for Importing
- You may choose to create an upload file of agricultural pesticides sales. The file must meet the MDA specifications and can be imported into the reporting application. The file must be a text file in a “.CSV comma delimited” format. The maximum file size is 1M. Any inconsistencies with the file will cause upload errors when importing.
