The Minnesota Department of Agriculture (MDA) administers the process of refunding check-off fees for some Minnesota commodity groups. Follow these steps to apply for a refund.

  1. Complete a check-off refund application (PDF). You can either:
    • print the form and fill it out by hand. Sign, date, and make three copies of it,
    • complete the form on your computer. Print, sign and date three copies.
  1. Include proof of check-off assessment with your refund application. You can send settlement statements and/or check stubs. Your proof of check-off must show:
    • your name,
    • the purchaser’s name, town, and state,
    • the date the check-off fee was deducted, and
    • the amount of the deduction.
    NOTE: We need only one copy (or the originals) of each proof of check-off document. We will return them with your check.
  1. Save a copy of the application for your files.
  1. Mail two copies of your completed application and one copy of your proof of check-off document(s) to:

    Minnesota Department of Agriculture
    Promotion Councils
    625 Robert Street North
    Saint Paul, MN 55155-2538

  1. Your application must be postmarked within 60 days of the check-off fee date or we will deny your refund request.

    Program Information

    In Minnesota, many commodity groups deduct mandatory check-off fees from farmers or producers who sell certain types of crops or livestock. Grain elevators, livestock auctions, and other regular buyers automatically deduct these check-off fees. Farmers who sell directly to consumers or who sell to smaller buyers must self-report and send their check-off fees directly to the Minnesota commodity organization.

    In Minnesota, farmers who grow or raise the following commodities can request a refund for check-off fees from the MDA:

    • corn
    • dry edible beans
    • potatoes grown in Area Two
    • sunflowers
    • turkeys