Yes, provided that the outreach activities are related to approved activities of the grant project. To expand on Example 3 from Appendix B of the Request for Applications – if 5 farmers are partnering on an application, the time those farms spend going out to other new farms to build relationships with potential additional collaborators and talk about the LFPA program would be an approved outreach expense. Time spent documenting purchases and distributions for reporting purposes would be an allowable administrative expense.
Application
A lead applicant needs to have a UEI in place at the time that they apply. If that applicant is awarded funding, they will need to follow federal requirements for serving as a pass-through entity. The people they partner with will also need to get a UEI if they are receiving funding as a partner. This is because the disbursement of funds to a partner is considered a subaward to a subrecipient who has programmatic decision-making and is helping the awardee carry out a part of the Federal award. In contrast, collaborators do not need a UEI. If a collaborator is receiving funding they are considered to be doing so as a contractor.
A lead applicant needs to have a UEI in place at the time that they apply. If that applicant is awarded funding, they will need to follow federal requirements for serving as a pass-through entity. The people they partner with will also need to get a UEI if they are receiving funding as a partner. This is because the disbursement of funds to a partner is considered a subaward to a subrecipient who has programmatic decision-making and is helping the awardee carry out a part of the Federal award. In contrast, collaborators do not need a UEI. If a collaborator is receiving funding they are considered to be doing so as a contractor.
Yes, it is different than a federal tax ID. Getting a Unique Entity ID validates your legal business name and address as an organization or individual in order to receive federal funds. You can get a Unique Entity ID from the federal System for Award Management (SAM.gov) and view an instructional video if needed.
Yes, it is different than a federal tax ID. Getting a Unique Entity ID validates your legal business name and address as an organization or individual in order to receive federal funds. You can get a Unique Entity ID from the federal System for Award Management (SAM.gov) and view an instructional video if needed.
No, you do not need to state all farmers you will be supporting. The lead applicant needs to be clearly stated and at least one partner must be identified. However, you don’t need to confirm where you will be sourcing all of the food if the farms are not going to be direct partners.
If a project does not involve one or more partners who identify as a socially disadvantaged and/or emerging you will have to, at the time of the application, have identified at least one socially disadvantaged and/or emerging farmer you plan to work with. This farm will need to provide a letter of support acknowledging their intent to supply food as part of the proposed project. In addition, if you are planning to source more than $10,000 of product from any one farm, that farm would have to submit a letter of support.
No, you do not need to state all farmers you will be supporting. The lead applicant needs to be clearly stated and at least one partner must be identified. However, you don’t need to confirm where you will be sourcing all of the food if the farms are not going to be direct partners.
If a project does not involve one or more partners who identify as a socially disadvantaged and/or emerging you will have to, at the time of the application, have identified at least one socially disadvantaged and/or emerging farmer you plan to work with. This farm will need to provide a letter of support acknowledging their intent to supply food as part of the proposed project. In addition, if you are planning to source more than $10,000 of product from any one farm, that farm would have to submit a letter of support.
A lead applicant needs to have a UEI in place at the time that they apply. If that applicant is awarded funding, they will need to follow federal requirements for serving as a pass-through entity. The people they partner with will also need to get a UEI if they are receiving funding as a partner. This is because the disbursement of funds to a partner is considered a subaward to a subrecipient who has programmatic decision-making and is helping the awardee carry out a part of the Federal award. In contrast, collaborators do not need a UEI. If a collaborator is receiving funding they are considered to be doing so as a contractor.
Yes, it is different than a federal tax ID. Getting a Unique Entity ID validates your legal business name and address as an organization or individual in order to receive federal funds. You can get a Unique Entity ID from the federal System for Award Management (SAM.gov) and view an instructional video if needed.
No, you do not need to state all farmers you will be supporting. The lead applicant needs to be clearly stated and at least one partner must be identified. However, you don’t need to confirm where you will be sourcing all of the food if the farms are not going to be direct partners.
If a project does not involve one or more partners who identify as a socially disadvantaged and/or emerging you will have to, at the time of the application, have identified at least one socially disadvantaged and/or emerging farmer you plan to work with. This farm will need to provide a letter of support acknowledging their intent to supply food as part of the proposed project. In addition, if you are planning to source more than $10,000 of product from any one farm, that farm would have to submit a letter of support.
No, letters of support are not required from collaborators, unless there aren’t any socially disadvantaged and emerging farmers included in the project partners. In that case you’d need a letter from a farmer who identifies as such. You’d also need a letter of support from anyone planning to supply more than $10,000 worth of food.
To understand how many letters of support you need to submit, start by identifying who you are working with and whether they are considered partners or collaborators as per the definitions on page 10 of the Request for Applications. (See page 7 for additional information on partners and collaborators.)
Any individual or entity named as a partner must submit a letter of support. This letter must demonstrate the partner understands their role regarding decision-making and management of the project. If the farmers are partners on the project and will assist with decision-making and project management, each farm business named as a partner must submit a letter of support.
Collaborators are not required to submit letters of support unless there aren’t any socially disadvantaged and emerging farmers included as project partners. If that is the case, then you must include one letter of support from a socially disadvantaged and emerging farmer who you are intending to source food from as a part of the project. An example of a collaborator would be a farmer who is supplying food for a project but not involved in decision-making or project management.
In addition, if you are planning to source more than $10,000 of product from any one farm, that farm would have to submit a letter of support.
If there are questions about if/how the “socially disadvantaged” and “emerging farmer” terms apply to farmers you intend to work with, farmers should be given an opportunity to self-identify. If that is not possible as a part of the application process, lead applicants may provide reasonable estimates in the “Outcomes” section of the application (e.g. when identifying the % of all food purchasing funds that will be directed towards farm businesses that identify as socially disadvantaged and emerging). Awardees will be asked to provide farmers an opportunity to self-identify and provide voluntary demographic data as part of the reporting process.
It is free to get a Unique Entity ID (UEI) through SAM.gov website. It appears that certain companies have created businesses that charge a fee and claim to help you manage SAM.gov services. SAM.gov does not charge a fee and offers two services: 1) UEIs and 2) entity registrations. You do not need to get an entity registration. You only need to get a UEI, as a UEI is required to receive a subaward of federal funds. An instructional video on how to get a UEI is available if needed.
You must go through the process to get a UEI if you intend to apply for the MN LFPA program. If you submit the information needed to receive a UEI but experience delays receiving your 12-digit UEI, please let us know at that point.
When providing an example as part of your application to demonstrate previous work sharing power, the example does not have to involve all proposed partners. It can involve the lead applicant or partner(s) as applicable and can be an example from non-food distribution related work. There does not need to be an example provided for each partner.
No, a nonprofit organization is not considered an individual for this question. Nonprofits should answer “no.”
A typed name on a letter of support is fine.
