Mileage that’s involved with food procurement and distribution can be an allowable cost as long as it’s directly supporting an approved LFPA activity and program. If the driving is done by volunteers, the mileage is an eligible expense as long as there is a financial transaction taking place with the volunteers. Services that are donated are not an allowable cost.
No, that would not meet the requirement for partnership if the food pantry and student farm are both a part of the same organizational entity. The lead applicant must have at least one partner that is a different business/organization or an individual that is not organizationally affiliated with the applicant.
No, that would not meet the requirement for partnership if the food pantry and student farm are both a part of the same organizational entity. The lead applicant must have at least one partner that is a different business/organization or an individual that is not organizationally affiliated with the applicant.
Transportation expenses can fall under three budget categories. As indicated on the budget templates, the “Transportation” budget category is intended to address expenses associated with food transportation (not including personnel). Transportation costs in the form of travel, including personnel expenses, can also be part of the Administration budget category and/or the Engagement and Outreach budget category depending on the activities the transportation is associated with. Please see Appendix D for additional examples and clarification.
We suggest grouping expenses based on the estimated activity and creating one or more line items within each relevant budget category. For example, as applicable:
- Food Transportation: one line for mileage, one line for distribution contracts
- Administration: one line for staff time, one line for mileage
- Engagement and Outreach: one line for staff time, one line for mileage
Further details, including specific or general locations and any equations used to estimate total miles, can be provided as part of the budget table along with information on the sources of the estimates. Details on the expense purpose can also be included in the budget narrative as necessary. If exact locations are not yet known, a rough estimate based on region (“SE Minnesota,” for example) can be provided.
Transportation expenses can fall under three budget categories. As indicated on the budget templates, the “Transportation” budget category is intended to address expenses associated with food transportation (not including personnel). Transportation costs in the form of travel, including personnel expenses, can also be part of the Administration budget category and/or the Engagement and Outreach budget category depending on the activities the transportation is associated with. Please see Appendix D for additional examples and clarification.
We suggest grouping expenses based on the estimated activity and creating one or more line items within each relevant budget category. For example, as applicable:
- Food Transportation: one line for mileage, one line for distribution contracts
- Administration: one line for staff time, one line for mileage
- Engagement and Outreach: one line for staff time, one line for mileage
Further details, including specific or general locations and any equations used to estimate total miles, can be provided as part of the budget table along with information on the sources of the estimates. Details on the expense purpose can also be included in the budget narrative as necessary. If exact locations are not yet known, a rough estimate based on region (“SE Minnesota,” for example) can be provided.
No, letters of support are not required from collaborators, unless there aren’t any socially disadvantaged and emerging farmers included in the project partners. In that case you’d need a letter from a farmer who identifies as such. You’d also need a letter of support from anyone planning to supply more than $10,000 worth of food.
No, letters of support are not required from collaborators, unless there aren’t any socially disadvantaged and emerging farmers included in the project partners. In that case you’d need a letter from a farmer who identifies as such. You’d also need a letter of support from anyone planning to supply more than $10,000 worth of food.
Yes. The lead applicant must be located in MN, but partners and collaborators can be located outside of MN. Please see question 1 in the Key Concepts and Definitions section for additional information on what is considered local and regional food, and where foods can be sourced.
Yes. The lead applicant must be located in MN, but partners and collaborators can be located outside of MN. Please see question 1 in the Key Concepts and Definitions section for additional information on what is considered local and regional food, and where foods can be sourced.
Yes.
