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Home > Grants, Loans & Financing > Grant Opportunities > AGRI Biofuel Infrastructure Partnership Grant Program > FY 2017 Biofuel Infrastructure Partnership Program RFPs

Fiscal Year 2017 Biofuel Infrastructure Partnership Program Request for Proposals


Eligible applicants and projects

Eligible applicants:

  • Service/convenience station owners
  • Hypermarket fueling station owners (Hypermarkets refer to the group of mass retailers that includes supermarkets, discount retailers, and warehouse clubs. National Association of Convenience Stores website.)
  • State or local governments or private owners of fleet vehicles;

Stations who have previously applied for a Minnesota Biofuels Infrastructure Partnership (MNBIP) grant for a specific station are not eligible for this grant opportunity for that station.

What projects are sought?  Ethanol compatible pump/underground storage tank installations retrofitting fuel pumps, and adding or replacing existing fueling pumps/underground storage tanks for the purpose of offering E15 and E85 for retail sales.

In addition, projects must:

  • Be located on station sites with existing or the potential for total fuel sales of 500,000 gallons per year;
  • Be located on a station site that is in good condition, showing care for property, fueling equipment, and fuel quality; and
  • Demonstrate a well-thought-out plan for successful sales of higher ethanol blends.

What this grant pays for

Category Funding Amount
E15/25 retrofit of existing dispenser 85% of ethanol-specific project costs up to a maximum of $4,250 per dispenser.
Dedicated E15/E25 dispenser 75% of ethanol-specific project costs up to a maximum of $15,000 per dispenser.
Dedicated E85 dispenser 75% of ethanol-specific project costs up to a maximum of $15,000 per dispenser.
Flex fuel and E15 dispenser (blender pump) 70% of ethanol-specific costs up to $20,500 per dispenser.  Supplemental funding above this amount may be available to certain projects that match additional benchmarks above minimum eligibility.  These benchmarks are:
  • Potential for high sales of high ethanol blended fuels.  Applicants will be asked to provide and validate total fuel sales volumes in gallons for the previous full year.  In the case of new stations without sales history, a market study and location (cross-streets; exit information) can be used to estimate potential sales. Additional awards per pump are:
    • 501,000-1,000,000 = $1,000
    • 1,000,001 – 2,000,000 = $2,000
    • 2,000,001+ = $3,000
  • Site condition.  Applicant site is in good condition, showing care for property, fueling equipment, and fuel quality.  If a remodel is planned that will improve the site condition, the applicant is asked to explain this in the narrative section of the application. Additional awards per pump are:
    • Good site condition = $1,000
  • Exceptional sales/marketing plans, with specific details for marketing and customer interaction, that will assure successful sales of higher blend ethanol fuels
    • Average plans for promotion = $1,000
    • Significant plans for promotion = $2,000
Underground storage tank 90% of ethanol-specific project costs up to a maximum of $28,750 per tank.

Instructions to complete and submit a proposal

Where do I find the application:  The application form is found at the American Lung Association in Minnesota (ALAMN) website at CleanAirChoice.org/BIPMN.  This form may also be obtained by calling the Lung Association at 651-268-7601.  Follow all instructions that come with this proposal packet.

I Found the Application – Now what do I do?

  • Complete the application.
  • Include project bid(s) showing ethanol compatible equipment to be installed and associated labor costs.  For information on bid requirements, see “Bids” below.
  • Mail or e-mail the completed application in time for ALAMN to receive the application by the deadline.

When can I apply?  Is there a deadline?

  • Applications will be accepted immediately following the release of this RFP, and will be reviewed every two to three weeks, with awards made following review.  Submitting an application is not a guarantee of funding.  The RFP will remain open through Friday, June 30, 4:00 p.m.   (Central Daylight Time), or until all funds are expended, whichever comes first.  We encourage all those interested to submit their applications as soon as possible.

Bids

  • A bid from a petroleum service provider must be included in your application.
  • Bids should be itemized.
  • Bids should separate expenses for ethanol related costs from other expenses (see “What Equipment is Eligible for Grant Funds” and “What Equipment isn’t Eligible”).

What equipment is eligible for grant funds

  • Ethanol blender pumps and associated ethanol-compatible equipment necessary to legally dispense gasoline/ethanol blends over 10%.
  • Labor, electrical, and anything else specific to the above eligible expenses.

What equipment isn't eligible

  • Canopies
  • Price signs
  • Branding
  • Marketing
  • In-store equipment/software
  • Gasoline dispensers
  • Any equipment installed before contracts are signed by the MDA (see below)

What happens after I apply

  1. Applications are reviewed.
  2. If you are selected for an award, we write up details of a proposed award and provide it to the Commissioner of Agriculture for approval.
  3. If the Commissioner approves the award, we contact you and begin working on a contract.
  4. You have an environmental professional complete and submit Environmental Evaluation Checklist (FSA-850) to the MDA for submission to the USDA (this is a form required by the USDA). 
  5. The USDA reviews and approves the FSA-850.
  6. We provide you with contracts to sign. 
  7. We sign the contracts and provide you with a copy.
  8. You may begin your project.

! You must not begin any work until you receive signed contracts from the MDA.
Any work done before that time will not be eligible for grant funds. !

Payment of grant awards

  • We will pay up to 50% of the grant award after we have received  a request for reimbursement with an invoice from the awardee’s service provider showing proof of the equipment order;
  • We will pay the remainder of the award upon completion of the project and after we have received a final invoice for all work completed as part of the project with a request for reimbursement.

Other awardee responsibilities

Prior to signing contracts with the MDA and ALAMN, all awardees are required to:

  • Have a Data Universal Numbering System (DUNS) number. Data Universal Numbering System (DUNS) number means the nine-digit number established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify business entities. A DUNS number may be obtained online or updated from D&B by telephone (currently 866-705-5711); and
  • Register with the federal System for Award Management and provide updates as needed. Registration with this site allows the organization to do business with the Federal government and ensures that Federal Funds are not paid to organizations that that have been suspended or disbarred.
  • If you do not own the property you will need to obtain written permission from the property owner to install equipment. You will also need furnish a copy of your lease that runs through the end of the grant period, March, 2022.

What the applicant/awardee will have to do in exchange for receiving grant funds

  • The environmental form (FSA-850) must be approved by the USDA and contracts must be in place no later than December 30, 2016.
  • Sell E85 and E15 through the funded pumps through December 30, 2021.
  • Post the price of E85 and E15 on the station’s price sign marquee through December 30, 2021.
    [Alternatives will be considered on a case-by-case basis, but all signage must
    • Be easily visible from a vehicle passing by, and
    • Look neat and professional.]
  • Work with the MDA and grant fund partners to obtain competitively-priced sources for ethanol-blended fuels sold at the site.
  • Respond to the Minnesota Department of Commerce’s monthly request for E85 and E15 sales information.
  • Provide monthly fuel sales information to the Minnesota Department of Agriculture as required by the USDA.

! If you do not meet these requirements, you will be required to return funds to the MDA !

All applicant questions concerning this RFP should be submitted in writing to: